Improving Month-End Workflows Across Multi-Entity Groups

How Arbolus and SINE Group transformed their month-end processes with Joiin and Mayday.

For fast-growing multi-entity businesses like Arbolus and SINE Group, month-end processes can be a significant challenge. From manual reconciliations to a lack of consolidated reporting, these inefficiencies impact accuracy and decision-making.

In a recent webinar, Multi-Entity Month-End with Xero: The Masterclass, Harriet Hope, VP of Finance at Arbolus, and Felix Matthews, CFO at SINE Group, shared how they tackled these issues head-on with Joiin and Mayday.

The challenges

Arbolus:
Harriet described a heavily manual workflow for intercompany invoicing and reconciliation. “Reconciling intercompany balances took hours, and any adjustments were a nightmare to fix. We didn’t have a consolidated balance sheet either—just a workaround for viewing the P&L in Xero. This left us with basic management reporting and no quick way to assess the group’s financial position.”

SINE Group:
Felix noted that reconciling intercompany loan accounts across multiple Xero entities was particularly time-consuming. “We struggled to view group data in multiple currencies, and we couldn’t produce consolidated aged debtor reports. These gaps limited our ability to provide stakeholders with clear, actionable insights.”

The solution

By implementing Mayday and Joiin, Harriet and Felix streamlined their month-end workflows:

Mayday:
– Automated intercompany invoicing and reconciliations.
– Simplified intercompany loan account management.
– Significantly reduced manual workloads and errors.

Joiin:
– Enabled full, multi-currency consolidated accounts.
– Provided tailored, professional reporting for stakeholders.
– Integrated seamlessly into existing workflows to finalise group-level reporting.

Arbolus and SINE Group use Joiin for multi-currency consolidated accounts, streamlining group-level reporting.

Joiin enables them to create professional, tailored management reports, improving accuracy and stakeholder insights.

Saving both businesses hours each month by automating month-end processes and improving operational efficiency.

“With month end, it’s about getting your team engaged and making sure you’re using the right software to make the job as easy as possible… We’ve saved hours a month and streamlined our month-end processes”.

Felix

The benefits

Since adopting Joiin and Mayday, both companies have seen transformative results:

  • Time savings:
    Mayday automated previously manual processes, saving both teams hours every month. Harriet estimated that it freed up at least a full day during month-end.
  • Improved accuracy:
    With Mayday handling reconciliations and Joiin delivering consolidated reports, both Harriet and Felix now have greater confidence in their data.
  • Better reporting:
    Joiin has empowered Harriet and Felix to create professional, customisable reports tailored to their stakeholders’ needs.

Key Features in Action

Harriet Hope, VP Finance at Arbolus:

  • Most valuable Mayday feature: “Intercompany invoicing – it’s infinitely better than any manual process.”
  • Most valuable Joiin feature: “Custom reports – they allow us to create polished, tailored management reporting in no time.”

Felix Matthews, CFO at SINE Group:

  • Most valuable Mayday feature: “Intercompany loan reconciliations and recharges—it’s been a lifesaver.”
  • Most valuable Joiin feature: “Multi-currency consolidated reporting – it makes a massive difference for our global operations.”

“Mayday and Joiin have saved us at least a day of work every month end”.

Harriet

Implementation

Arbolus:

Mayday: “Quick and easy – it took just a couple of hours.”

Joiin: “The setup was straightforward, we spent a few weeks planning eliminations and customising reports to suit our needs.”

SINE Group:

Both tools: “Up and running in less than a day.”

Conclusion

By adopting Joiin and Mayday, Arbolus and SINE Group have transformed their month-end workflows. Both Harriet and Felix emphasised the tools’ ability to save time, improve accuracy, and deliver high-quality insights for stakeholders.

Ready to streamline your month-end processes?

Start your free trial today and discover how Joiin can help your business.